Editing PdfaPilot
Jump to navigation
Jump to search
Warning: You are not logged in. Your IP address will be publicly visible if you make any edits. If you log in or create an account, your edits will be attributed to your username, along with other benefits.
The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.
| Latest revision | Your text | ||
| Line 24: | Line 24: | ||
The format of choice for archiving is defined in the ISO standard PDF/A (PDF for Archiving). This ISO standard defines three different PDF/A versions and callas pdfaPilot can automatically convert all of your documents and emails into the PDF/A flavor required for your purposes. Additional job information (metadata) is fully supported and the solution is configurable enough to let it adapt to your workflow instead of the other way around. | The format of choice for archiving is defined in the ISO standard PDF/A (PDF for Archiving). This ISO standard defines three different PDF/A versions and callas pdfaPilot can automatically convert all of your documents and emails into the PDF/A flavor required for your purposes. Additional job information (metadata) is fully supported and the solution is configurable enough to let it adapt to your workflow instead of the other way around. | ||
| − | Archiving documents is a critical operation of modern workflows; for that reason callas pdfaPilot has been extensively tested and complies with the ISO standards as verified with for example | + | Archiving documents is a critical operation of modern workflows; for that reason callas pdfaPilot has been extensively tested and complies with the ISO standards as verified with for example the Isartor test suite. The fact that the very same technology is used in the de facto standard, Adobe Acrobat, is testament to its quality. |
| Line 30: | Line 30: | ||
The best way to have good PDF/A files is to properly create them to begin with. For this, callas pdfaPilot can automatically convert Microsoft Word, Excel, PowerPoint, Project, Publisher and Visio files into quality PDF files for you. Simply drag them on the document window of callas pdfaPilot Desktop and the conversion takes place in the best possible way. | The best way to have good PDF/A files is to properly create them to begin with. For this, callas pdfaPilot can automatically convert Microsoft Word, Excel, PowerPoint, Project, Publisher and Visio files into quality PDF files for you. Simply drag them on the document window of callas pdfaPilot Desktop and the conversion takes place in the best possible way. | ||
| − | + | OpenOffice documents are fully supported too and on Mac OS X Pages and Keynote of course work as well. Using the integrated Adobe engine, callas pdfaPilot even does quality conversion of EPS and PostScript files for you, without requiring Adobe Acrobat Distiller to be installed. | |
| Line 36: | Line 36: | ||
These days, emails are an essential part of business communication in most organizations. Many countries have laws and regulations around the archival of such communication, either to be used in potential future litigation or as part of sound accounting practices. | These days, emails are an essential part of business communication in most organizations. Many countries have laws and regulations around the archival of such communication, either to be used in potential future litigation or as part of sound accounting practices. | ||
| − | Because emails are usually handled by email servers with limited storage capacities, there are no guarantees that an email you receive today will still be on the server ten years from now. When you download the email from your server it is converted into the proprietary format of the email client, and there is no guarantee that you will have such a client in the future. In addition, there are attachments to the emails that require a proper viewer for all file formats that may occur here. Luckily callas pdfaPilot lets you store these emails including all attachments in a PDF/A format that will be available and readable many years from now. | + | Because emails are usually handled by email servers with limited storage capacities, there are no guarantees that an email you receive today will still be on the server ten years from now. When you download the email from your server it is possibly converted into the proprietary format of the email client, and there is no guarantee that you will have such a client in the future. In addition, there are attachments to the emails that require a proper viewer for all file formats that may occur here. Luckily callas pdfaPilot lets you store these emails including all attachments in a PDF/A format that will be available and readable many years from now. |
But even in environments where such regulatory guidelines don’t apply, there are good reasons to archive emails. In our modern society an amazing amount of business intelligence is captured in emails. Being able to maintain that information in a structured way and in the same format that is used for other documents and being able to efficiently search all of those documents including emails and their attachments efficiently will only become more important. | But even in environments where such regulatory guidelines don’t apply, there are good reasons to archive emails. In our modern society an amazing amount of business intelligence is captured in emails. Being able to maintain that information in a structured way and in the same format that is used for other documents and being able to efficiently search all of those documents including emails and their attachments efficiently will only become more important. | ||
| Line 69: | Line 69: | ||
* Improves PDFs to facilitate the creation of PDF/UA files | * Improves PDFs to facilitate the creation of PDF/UA files | ||
* Embeds and/or substitutes missing fonts and handles missing glyphs | * Embeds and/or substitutes missing fonts and handles missing glyphs | ||
| − | * Optimizes all color data for compliance with the PDF/A standard | + | * Optimizes all color data for compliance with the PDF/A-1 standard |
* Adjusts comments and form fields to the defaults required by the PDF/A-1 standard | * Adjusts comments and form fields to the defaults required by the PDF/A-1 standard | ||
* Removes unwanted attributes such as layers or interactive content like movies | * Removes unwanted attributes such as layers or interactive content like movies | ||
| − | * Makes image compression compliant with the PDF/A standard | + | * Makes image compression compliant with the PDF/A-1... standard |
* Creates PDF/A documents that are web optimized for easier access and viewing | * Creates PDF/A documents that are web optimized for easier access and viewing | ||
| − | * Brings document metadata in line with PDF/A requirements | + | * Brings document metadata in line with PDF/A-1... requirements |
| − | * Saves newer PDF versions as PDF 1.4 as specified by PDF/A-1 | + | * Saves newer PDF versions as PDF 1.4 as specified by PDF/A-1... |
* Implements adjustments and corrections without loss of information | * Implements adjustments and corrections without loss of information | ||
* Delivers clear reports to document all test and correction procedures | * Delivers clear reports to document all test and correction procedures | ||
| Line 98: | Line 98: | ||
=== Product variants === | === Product variants === | ||
Desktop, Server, CLI or SDK | Desktop, Server, CLI or SDK | ||
| − | + | ||
| + | |||
== User Experiences == | == User Experiences == | ||
<!-- Add hotlinks to user experiences with the tool (eg. blog posts). These should illustrate the effectiveness (or otherwise) of the tool. Use a bullet list. --> | <!-- Add hotlinks to user experiences with the tool (eg. blog posts). These should illustrate the effectiveness (or otherwise) of the tool. Use a bullet list. --> | ||
* Used by [[KOST-Val]] as a validation tool for PDF/A files. | * Used by [[KOST-Val]] as a validation tool for PDF/A files. | ||
| − | + | ||
| − | + | ||
== Development Activity == | == Development Activity == | ||
<!-- Provide *evidence* of development activity of the tool. For example, RSS feeds for code issues or commits. --> | <!-- Provide *evidence* of development activity of the tool. For example, RSS feeds for code issues or commits. --> | ||
All development activity is visible in the [https://www.callassoftware.com/en/products/pdfapilot/?type=product&product=pdfapilotdesktop&tab=release-notes Release notes]. | All development activity is visible in the [https://www.callassoftware.com/en/products/pdfapilot/?type=product&product=pdfapilotdesktop&tab=release-notes Release notes]. | ||
<!-- Add the OpenHub.com ID for the tool, if known. --> | <!-- Add the OpenHub.com ID for the tool, if known. --> | ||