Difference between revisions of "Workflow:Providing access to born digital material"
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<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --> | <!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --> | ||
| − | [[Access_workflow.png|Decision tree for access]]<br> | + | [[File:Access_workflow.png|Decision tree for access]]<br> |
<!-- Describe your workflow here with an overview of the different steps or processes involved--> | <!-- Describe your workflow here with an overview of the different steps or processes involved--> | ||
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==Further Information== | ==Further Information== | ||
| − | + | Internal or external | |
| + | |||
| + | Internal refers to members of Royal Mail, Post Office Limited, or The Postal Museum staff making the enquiry in conjunction with their employment. It may also refer to third parties (for example PR agencies or legal representatives) carrying out work on behalf of one of the above organisations. | ||
| + | |||
| + | Sensitivity of the material-if the material is confidential or strictly confidential permission should be sought from the relevant businesses Departmental Record Officer to make it available. Please use some discretion and consult the Senior Archivist if in doubt. | ||
| + | |||
| + | Please bear in mind these checks are only required if the material requested is not yet open. If the material would be open to the public there is no need to verify the status of the enquirer. | ||
| + | |||
| + | Retention of access copies | ||
| + | |||
| + | Access copies will be retained for 6 months from the date of the enquiry and then deleted, including from the recycle bin. This allows time for follow up requests, but ensures careful management of space of the server. Additionally access copies for records which are not yet open will need careful access permissions (in line with those for the preservation copies plus the enquirer) until deletion. | ||
<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --> | <!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --> | ||
| + | [[User:Helen Dafter|Helen Dafter]] ([[User talk:Helen Dafter|talk]]) 13:28, 28 April 2021 (UTC) | ||
<!-- Note that your workflow will be marked with a CC3.0 licence --> | <!-- Note that your workflow will be marked with a CC3.0 licence --> | ||
Latest revision as of 13:28, 28 April 2021
Workflow Description[edit]
Purpose, Context and Content[edit]
Decision tree to inform the provision of access to born digital content. The process includes how we will respond to requests from the creating bodies for the archive, and requests from members of the public. This workflow has not been tested or implemented yet.
Evaluation/Review[edit]
Further Information[edit]
Internal or external
Internal refers to members of Royal Mail, Post Office Limited, or The Postal Museum staff making the enquiry in conjunction with their employment. It may also refer to third parties (for example PR agencies or legal representatives) carrying out work on behalf of one of the above organisations.
Sensitivity of the material-if the material is confidential or strictly confidential permission should be sought from the relevant businesses Departmental Record Officer to make it available. Please use some discretion and consult the Senior Archivist if in doubt.
Please bear in mind these checks are only required if the material requested is not yet open. If the material would be open to the public there is no need to verify the status of the enquirer.
Retention of access copies
Access copies will be retained for 6 months from the date of the enquiry and then deleted, including from the recycle bin. This allows time for follow up requests, but ensures careful management of space of the server. Additionally access copies for records which are not yet open will need careful access permissions (in line with those for the preservation copies plus the enquirer) until deletion.
Helen Dafter (talk) 13:28, 28 April 2021 (UTC)