Editing Workflow:LAC Pre-Ingest Workflow
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#Non-authored AV material (i.e. unstructured AV material that has been copied to the Pre-Ingest server)can be processed in the same manner as other digital records. | #Non-authored AV material (i.e. unstructured AV material that has been copied to the Pre-Ingest server)can be processed in the same manner as other digital records. | ||
#Use TreeSize Pro to identify: | #Use TreeSize Pro to identify: | ||
− | + | :*Duplicated records existing within the corpus. Note existence of duplicate records to be addressed as part of archival processing. | |
− | + | :*Container files. Extract any container files identified using software like WinZip. | |
− | + | :*Email file formats. Identified email files may require a stand alone workflow for processing | |
− | + | :*Data file formats. | |
− | + | :*Database file formats | |
− | + | :*Website file formats. Consult with the Web-Archives and Social Media Program. | |
− | + | :*zero bytes files. Use TreeSize Pro to move zero byte files into disposition folder. | |
− | + | :*long file paths. | |
− | + | :*empty folders. | |
#Triage the DROID report. | #Triage the DROID report. | ||
#Create a DROID report.xlsx, which can be filed in the package's metadata subfolder | #Create a DROID report.xlsx, which can be filed in the package's metadata subfolder | ||
− | # | + | #(sub-bullet) color code formats in the spreadsheet according to the following categories as needed - for example: |
− | # | + | #(sub-sub-bullet) Green = Ok as-is |
− | # | + | #(sub-sub-bullet) Red = format unknown or non-standard: archivist to determine how to access prior preservation |
− | # | + | #(sub-sub-bullet) Grey = ineligible for selection - file format preservation issue |
− | # | + | #(sub-bullet)Refer to the Guidelines for Transferring Information Resources of Enduring Value for information on file formats already encountered during processing |
− | # | + | # (sub-sub-bullet) these guidelines document LAC's formal and information file format policy decisions based on feedback and discussion with LAC Subject Matter Experts |
− | # | + | #(sub-bullet) Further research may be required if unrecognized or unknown file formats are encountered |
#Identify password protected and encrypted files | #Identify password protected and encrypted files | ||
− | # | + | #(sub-bullet)Run software to identify files that are encrypted or password protection |
− | # | + | #(sub-bullet) create a report in CSV format that reflects the results of the analysis |
# Record Pre-Ingest metrics | # Record Pre-Ingest metrics | ||
− | # | + | #(sub-bullet) record post pre-ingest volume, number of files and folder in the Pre-Ingest Report |
#Follow up with archival processing staff. Archival processing staff to provide selection, description and physical arrangement. | #Follow up with archival processing staff. Archival processing staff to provide selection, description and physical arrangement. | ||
− | # | + | #(sub-bullet) email archival processing staff to report that pre-ingest is complete |
− | # | + | #(sub-bullet) provide hyperlink to Pre-Ingest and DROID reports or indicate they are in the MET subfolder of the processing workspace |
− | # | + | #(sub-bullet)provide hyperlink to Pre-Ingest Report or indicate it is sitting in the the metadata subfolder of the processing workspace |
− | # | + | #(sub-bullet)flag anything else that is noteworthy - especially file formats requiring research by archival staff |
− | # | + | # (sub-bullet) If feasible/required, schedule a meeting with archival processing staff to review Pre-Ingest analysis and findings |