Editing Workflow:LAC Pre-Ingest Workflow
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|tools=7-Zip, DROID (Digital Record Object Identification), Md5summer, Quick View Plus, Safecopy, TreeSize, fsum | |tools=7-Zip, DROID (Digital Record Object Identification), Md5summer, Quick View Plus, Safecopy, TreeSize, fsum | ||
|input=Born digital content transferred to Library and Archives Canada | |input=Born digital content transferred to Library and Archives Canada | ||
− | |output=Pre-ingest | + | |output=Pre-ingest report |
|organisation=Library and Archives Canada | |organisation=Library and Archives Canada | ||
}} | }} | ||
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<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --> | <!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --> | ||
− | + | [[File:workflow.png|Textual description]]<br> | |
<!-- Describe your workflow here with an overview of the different steps or processes involved--> | <!-- Describe your workflow here with an overview of the different steps or processes involved--> | ||
− | + | Review Digital Transfer Assessment Form (DTAF) and provide strategic advice to acquiring staff on potential challenges for pre-ingest, archival processing, and long-term digital preservation | |
− | + | Transfer the content | |
− | + | Ensure that the content has a persistent identifier (e.g., Registration Control Number; barcode for containers where physical storage media are stored) | |
− | + | Confirm security classification of records and infrastructure that is required for processing information at this level of classification | |
− | + | Create a processing workspace on the Pre-ingest server (or classified infrastructure). Note: The Pre-ingest server is a server location where processing workspaces are organized by a standardized directory structure | |
− | + | Ensure that all appropriate metadata and metadata generating templates are copied to the processing workspace (MET subfolder) | |
− | + | Complete a physical carrier inventory documenting all physical storage media involved in the transfer. Media must be numbered sequentially (e.g. "01" or "001"). | |
− | + | Review and complete Digital Processing Checklist | |
− | + | Write protect physical media when possible | |
− | + | Insert into drive/attach to computer/anti-virus software (LAC network network will automatically scan for viruses; if a virus is detected, do not copy the data and document the virus in the Pre-ingest Report | |
− | + | Review file format/directory structure of physical media at a high level | |
− | + | If interactive CD/DVD content or authored AV content is detected, do not perform pre-ingest for the physical carriers containing that content. Follow workflow for authored AV content. Document this in the Physical Carrier Inventory spreadsheet | |
− | + | Create sub-folders for physical media on the Pre-ingest server. If a physical carrier is blank or unreadable, do not create a subfolder for it | |
− | + | Copy the content to the Pre-ingest server using SafeCopy. If issues occur, troubleshoot via SafeCopy or other checksum software like Fsum or MD5summer | |
− | + | For any content that is unreadable, send to Digital Preservation for extraction. Record this in Physical Carrier Inventory | |
− | + | Use TreeSize Pro to create a digital object listing of all digital objects successfully copied to LAC infrastructure | |
− | + | Run DROID on the entire registration and create a DROID export (*.CSV) for all content | |
− | + | Start populating the Pre-Ingest Report. Record pre-ingest volume, number of files, and number of folders | |
− | + | Weed transitory objects (temporary files, system files, configuration files, Thumbs.db, program files) that are not required to render the information of long-term value | |
− | + | In the Pre-Ingest Report, record if viruses were detected as part of the virus scan | |
− | + | If authored Audio or video files are present, add a note that content must be processed according to a separate AV workflow. | |
− | + | Non-authored AV material (i.e. unstructured AV material that has been copied to the Pre-Ingest server)can be processed in the same manner as other digital records. | |
− | + | Use TreeSize Pro file search to identify any duplicated records existing within the corpus | |
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There are two major tasks for pre-ingest: | There are two major tasks for pre-ingest: | ||
− | + | Weed any digital records that should not have transferred in the first place (i.e. computer files that are configuration, developmental, temporary, software files etc.). | |
− | + | Identify file format or other issues that need addressing prior to or during appraisal/selection/description by archival staff. | |