COPTR - User contributions [en-gb]

User:Lkon115

2023-05-26T12:18:03Z

Lkon115:

'''Leo Konstantelos''' is Senior Assistant Archivist (Digital), Archives & Special Collections at the University of Glasgow. 
 
Contact details: [https://www.gla.ac.uk/stafflist/search/person/3fd5e8e08595/ View institutional profile]

User:Lkon115

2023-05-26T12:17:29Z

Lkon115: Created page with "'''Leo Konstantelos''' is Senior Assistant Archivist (Digital), Archives & Special Collections at the University of Glasgow. Contact details: [https://www.gla.ac.uk/stafflist/..."

'''Leo Konstantelos''' is Senior Assistant Archivist (Digital), Archives & Special Collections at the University of Glasgow.
Contact details: [https://www.gla.ac.uk/stafflist/search/person/3fd5e8e08595/ View institutional profile]

Workflow:Archival Forensics workflow (storage media deposit)

2023-05-26T12:13:03Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivists' Toolkit, Audacity, BitCurator, Duke Data Accessioner, FTK (Forensic Toolkit), Karen's Directory Printer, TeraCopy, TreeSize, VLC Media Player, VirtualBox, WinMerge
|input=Request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the Digital Archiving workflow (see Further Information).
|output=A verified, authentic copy of storage media content exported as a logical or physical image file, with or without forensic processing.
|organisation=Archives and Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:Archival-forensics-workglow_v0-1_web_sm.png|1000px|Archival forensics workflow produced by Archives and Special Collections at the University of Glasgow]] 



; START
: A request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow.] 

; PREPARATION
: Obtain supporting resources and materials to forensically process digital storage media.
# Consult the physical conservation and preservation report, documenting all actions on the acquired media and produced during Acquisition in the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].
# Retrieve the unique accession number generated for the media to be processed from the Collections Management System. Use the accession number as reference in all forensic processing actions.
# Update the conservation and preservation logs on the Collections Management System relating to the storage media, including:
#* photographic records of the storage media before processing, clearly showing state, serial number(s) and any other relevant information recorded on the media (e.g. labels).
#* Documentation of media characteristics, such as technology, type, brand, model, serial number.
#* Documentation of any hardware setup or configuration necessary to process the storage medium.
# Proceed to Imaging.

; IMAGING
: Create an exact copy of storage media, encapsulating contents and structures in a single file (a disk image).
# Use write-blocking tools (software or hardware) to only permit read-only access to storage media, so as to avoid compromising the integrity of the data; and protect the data chain of custody.
# Use disk imaging software to generate a forensic image file, which can either be:
#* a physical image, which is a bit-by-bit (exact) copy of the storage medium and includes active (used) and free space. Any deleted data or file fragments will be copied into the image file.
#* A logical image, which captures active data on the device but not any deleted space, deleted files or fragments.
#* A selection of specific files and directories, also known as a targeted collection.
# Instruct the disk imaging software to create a complete file and directory listing; and verify the integrity of the generated image file by comparing hashes:
#* If verification fails and attempts at re-imaging are unsuccessful, create a "failed imaging" report in the Collections Management System logs.
#* If verification is successful, store the image in process store.
# Is further forensic processing and analysis required?
#* If no, submit the verified disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow]. OR
#* If yes, proceed to Processing.

; PROCESSING
: Extract and manage information from the data in storage media, and make it available for analysis.
# Collate sources for processing, by selecting specific folders/files to review and - where appropriate - aggregating data from multiple storage media.
# Perform virus and malware detection checks on the collated sources.
# Use forensic software to identify and, if possible, remove irrelevant or redundant files from processing. Examples may include operating systems, system files, or user-defined files that have been deemed as irrelevant.
# Use forensic software to process the data, including hash generation for files; expanding compound files (e.g. zip archives); format identification and validation; creating search text indices; and preparing audiovisual, web and email data for analysis.
# Proceed to Analysis.

; ANALYSIS
: Use digital forensics methods to search, categorise, review, interpret and curate data in storage media, so as to aid selection and appraisal processes.
# Review the agreement(s) under which the records were donated, in order to identify permissible actions (e.g. whether restoring deleted files is allowed).
# Depending on the nature of the data and on archival needs, use forensic software to identify records of interest, and make them available for appraisal. Analysis methods may include:
#* Data carving, for restoring data that was deleted or lost from the file system.
#* Decrypting encrypted files and recovering passwords for password-protected files.
#* Viewing and exporting geolocation data from files that have geolocation information associated with them.
#* Analysing document content to explore terms/words of interest; and automate the identification of personal information, such as names, phone numbers, credit card and social security numbers.
#* Identifying the language in which documents are written.
#* Generating thumbnails from images and videos; and extracting metadata from multimedia files.
#* Flagging duplicate files.
#* Discovering information (including documents and email communications) relating to pre-defined lists of persons of interest.
# Once all analyses have been completed, consolidate the resulting data into an appropriate file/folder structure.
# Proceed to Exporting.

; EXPORTING
: Export the forensically analysed contents of storage media as logical disk images, alongside relevant processing reports, filters and labels.
# Export any custom filters and labels created to manage the data, which can be useful for other digital archiving processes. Filters help locate items of interest quickly; and labels allow for grouping files in customised ways (e.g. flagging content that requires archivist attention; or records associated with a specific individual).
# Export any reports generated during processing and analysis, such as file hashes, virus and malware detection reports, search index terms and geolocation data.
# Export the forensically curated contents of processed storage media into a logical disk image.
# Submit the logical disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Purpose, Context and Content==

The workflow is meant to describe the steps and processes involved in an archival forensics examination of digital records submitted in storage media to University Archives at the University of Glasgow. Although the workflow can operate as stand-alone, it has been designed to align with and extend the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow, University of Glasgow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]


[[User:Lkon115|Leo Konstantelos]] ([[User talk:Lkon115|talk]]) 12:13, 26 May 2023 (UTC)

Workflow:Digital archiving workflow (high-level)

2023-05-26T12:12:30Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-11 ASC UofGlasgow Digital-archiving-workflow v0-7-web.png|1000px|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed to
# Generate a file manifest that contains folder and file listings, as well as metadata for the acquired digital materials.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow].
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow, University of Glasgow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

[[User:Lkon115|Leo Konstantelos]] ([[User talk:Lkon115|talk]]) 12:12, 26 May 2023 (UTC)

Workflow:Digital archiving workflow (high-level)

2023-05-26T12:05:12Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-11 ASC UofGlasgow Digital-archiving-workflow v0-7-web.png|1000px|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed to
# Generate a file manifest that contains folder and file listings, as well as metadata for the acquired digital materials.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow].
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow, University of Glasgow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 12:05, 26 May 2023 (UTC)

Workflow:Archival Forensics workflow (storage media deposit)

2023-05-26T12:04:18Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivists' Toolkit, Audacity, BitCurator, Duke Data Accessioner, FTK (Forensic Toolkit), Karen's Directory Printer, TeraCopy, TreeSize, VLC Media Player, VirtualBox, WinMerge
|input=Request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the Digital Archiving workflow (see Further Information).
|output=A verified, authentic copy of storage media content exported as a logical or physical image file, with or without forensic processing.
|organisation=Archives and Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:Archival-forensics-workglow_v0-1_web_sm.png|1000px|Archival forensics workflow produced by Archives and Special Collections at the University of Glasgow]] 



; START
: A request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow.] 

; PREPARATION
: Obtain supporting resources and materials to forensically process digital storage media.
# Consult the physical conservation and preservation report, documenting all actions on the acquired media and produced during Acquisition in the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].
# Retrieve the unique accession number generated for the media to be processed from the Collections Management System. Use the accession number as reference in all forensic processing actions.
# Update the conservation and preservation logs on the Collections Management System relating to the storage media, including:
#* photographic records of the storage media before processing, clearly showing state, serial number(s) and any other relevant information recorded on the media (e.g. labels).
#* Documentation of media characteristics, such as technology, type, brand, model, serial number.
#* Documentation of any hardware setup or configuration necessary to process the storage medium.
# Proceed to Imaging.

; IMAGING
: Create an exact copy of storage media, encapsulating contents and structures in a single file (a disk image).
# Use write-blocking tools (software or hardware) to only permit read-only access to storage media, so as to avoid compromising the integrity of the data; and protect the data chain of custody.
# Use disk imaging software to generate a forensic image file, which can either be:
#* a physical image, which is a bit-by-bit (exact) copy of the storage medium and includes active (used) and free space. Any deleted data or file fragments will be copied into the image file.
#* A logical image, which captures active data on the device but not any deleted space, deleted files or fragments.
#* A selection of specific files and directories, also known as a targeted collection.
# Instruct the disk imaging software to create a complete file and directory listing; and verify the integrity of the generated image file by comparing hashes:
#* If verification fails and attempts at re-imaging are unsuccessful, create a "failed imaging" report in the Collections Management System logs.
#* If verification is successful, store the image in process store.
# Is further forensic processing and analysis required?
#* If no, submit the verified disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow]. OR
#* If yes, proceed to Processing.

; PROCESSING
: Extract and manage information from the data in storage media, and make it available for analysis.
# Collate sources for processing, by selecting specific folders/files to review and - where appropriate - aggregating data from multiple storage media.
# Perform virus and malware detection checks on the collated sources.
# Use forensic software to identify and, if possible, remove irrelevant or redundant files from processing. Examples may include operating systems, system files, or user-defined files that have been deemed as irrelevant.
# Use forensic software to process the data, including hash generation for files; expanding compound files (e.g. zip archives); format identification and validation; creating search text indices; and preparing audiovisual, web and email data for analysis.
# Proceed to Analysis.

; ANALYSIS
: Use digital forensics methods to search, categorise, review, interpret and curate data in storage media, so as to aid selection and appraisal processes.
# Review the agreement(s) under which the records were donated, in order to identify permissible actions (e.g. whether restoring deleted files is allowed).
# Depending on the nature of the data and on archival needs, use forensic software to identify records of interest, and make them available for appraisal. Analysis methods may include:
#* Data carving, for restoring data that was deleted or lost from the file system.
#* Decrypting encrypted files and recovering passwords for password-protected files.
#* Viewing and exporting geolocation data from files that have geolocation information associated with them.
#* Analysing document content to explore terms/words of interest; and automate the identification of personal information, such as names, phone numbers, credit card and social security numbers.
#* Identifying the language in which documents are written.
#* Generating thumbnails from images and videos; and extracting metadata from multimedia files.
#* Flagging duplicate files.
#* Discovering information (including documents and email communications) relating to pre-defined lists of persons of interest.
# Once all analyses have been completed, consolidate the resulting data into an appropriate file/folder structure.
# Proceed to Exporting.

; EXPORTING
: Export the forensically analysed contents of storage media as logical disk images, alongside relevant processing reports, filters and labels.
# Export any custom filters and labels created to manage the data, which can be useful for other digital archiving processes. Filters help locate items of interest quickly; and labels allow for grouping files in customised ways (e.g. flagging content that requires archivist attention; or records associated with a specific individual).
# Export any reports generated during processing and analysis, such as file hashes, virus and malware detection reports, search index terms and geolocation data.
# Export the forensically curated contents of processed storage media into a logical disk image.
# Submit the logical disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Purpose, Context and Content==

The workflow is meant to describe the steps and processes involved in an archival forensics examination of digital records submitted in storage media to University Archives at the University of Glasgow. Although the workflow can operate as stand-alone, it has been designed to align with and extend the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow, University of Glasgow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]


[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 12:04, 26 May 2023 (UTC)

Workflow:Digital archiving workflow (high-level)

2023-05-24T14:38:01Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-11 ASC UofGlasgow Digital-archiving-workflow v0-7-web.png|1000px|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed to
# Generate a file manifest that contains folder and file listings, as well as metadata for the acquired digital materials.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow].
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 16:46, 7 November 2022 (UTC)

Workflow:Digital archiving workflow (high-level)

2023-05-24T14:34:54Z

Lkon115: Information updated to v0.7 of the workflow

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:22022-11 ASC UofGlasgow Digital-archiving-workflow v0-7-web.png|1000px|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.

# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed to
# Generate a file manifest that contains folder and file listings, as well as metadata for the acquired digital materials.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow].
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.

# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 16:46, 7 November 2022 (UTC)

File:2022-11 ASC UofGlasgow Digital-archiving-workflow v0-7-web.png

2023-05-24T14:18:16Z

Lkon115: Version 7 of the Digital Archiving Workflow, Archives & Special Collections, University of Glasgow

== Summary ==
Version 7 of the Digital Archiving Workflow, Archives & Special Collections, University of Glasgow

Workflow:Digital archiving workflow (high-level)

2022-11-07T16:46:34Z

Lkon115: Information updated to v0.6 of the workflow

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-6a-web.png|1000px|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow].
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://coptr.digipres.org/index.php/Workflow:Archival_Forensics_workflow_(storage_media_deposit) Archival Forensics workflow]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 16:46, 7 November 2022 (UTC)

Workflow:Archival Forensics workflow (storage media deposit)

2022-11-07T16:44:43Z

Lkon115: Version 0.1 of the archival forensics workflow

{{Infobox COW
|status=Experimental
|tools=BitCurator, FTK (Forensic Toolkit)
|input=Request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the Digital Archiving workflow (see Further Information).
|output=A verified, authentic copy of storage media content exported as a logical or physical image file, with or without forensic processing.
|organisation=Archives and Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:Archival-forensics-workglow_v0-1_web_sm.png|1000px|Archival forensics workflow produced by Archives and Special Collections at the University of Glasgow]] 



; START
: A request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow.] 

; PREPARATION
: Obtain supporting resources and materials to forensically process digital storage media.
# Consult the physical conservation and preservation report, documenting all actions on the acquired media and produced during Acquisition in the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].
# Retrieve the unique accession number generated for the media to be processed from the Collections Management System. Use the accession number as reference in all forensic processing actions.
# Update the conservation and preservation logs on the Collections Management System relating to the storage media, including:
#* photographic records of the storage media before processing, clearly showing state, serial number(s) and any other relevant information recorded on the media (e.g. labels).
#* Documentation of media characteristics, such as technology, type, brand, model, serial number.
#* Documentation of any hardware setup or configuration necessary to process the storage medium.
# Proceed to Imaging.

; IMAGING
: Create an exact copy of storage media, encapsulating contents and structures in a single file (a disk image).
# Use write-blocking tools (software or hardware) to only permit read-only access to storage media, so as to avoid compromising the integrity of the data; and protect the data chain of custody.
# Use disk imaging software to generate a forensic image file, which can either be:
#* a physical image, which is a bit-by-bit (exact) copy of the storage medium and includes active (used) and free space. Any deleted data or file fragments will be copied into the image file.
#* A logical image, which captures active data on the device but not any deleted space, deleted files or fragments.
#* A selection of specific files and directories, also known as a targeted collection.
# Instruct the disk imaging software to create a complete file and directory listing; and verify the integrity of the generated image file by comparing hashes:
#* If verification fails and attempts at re-imaging are unsuccessful, create a "failed imaging" report in the Collections Management System logs.
#* If verification is successful, store the image in process store.
# Is further forensic processing and analysis required?
#* If no, submit the verified disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow]. OR
#* If yes, proceed to Processing.

; PROCESSING
: Extract and manage information from the data in storage media, and make it available for analysis.
# Collate sources for processing, by selecting specific folders/files to review and - where appropriate - aggregating data from multiple storage media.
# Perform virus and malware detection checks on the collated sources.
# Use forensic software to identify and, if possible, remove irrelevant or redundant files from processing. Examples may include operating systems, system files, or user-defined files that have been deemed as irrelevant.
# Use forensic software to process the data, including hash generation for files; expanding compound files (e.g. zip archives); format identification and validation; creating search text indices; and preparing audiovisual, web and email data for analysis.
# Proceed to Analysis.

; ANALYSIS
: Use digital forensics methods to search, categorise, review, interpret and curate data in storage media, so as to aid selection and appraisal processes.
# Review the agreement(s) under which the records were donated, in order to identify permissible actions (e.g. whether restoring deleted files is allowed).
# Depending on the nature of the data and on archival needs, use forensic software to identify records of interest, and make them available for appraisal. Analysis methods may include:
#* Data carving, for restoring data that was deleted or lost from the file system.
#* Decrypting encrypted files and recovering passwords for password-protected files.
#* Viewing and exporting geolocation data from files that have geolocation information associated with them.
#* Analysing document content to explore terms/words of interest; and automate the identification of personal information, such as names, phone numbers, credit card and social security numbers.
#* Identifying the language in which documents are written.
#* Generating thumbnails from images and videos; and extracting metadata from multimedia files.
#* Flagging duplicate files.
#* Discovering information (including documents and email communications) relating to pre-defined lists of persons of interest.
# Once all analyses have been completed, consolidate the resulting data into an appropriate file/folder structure.
# Proceed to Exporting.

; EXPORTING
: Export the forensically analysed contents of storage media as logical disk images, alongside relevant processing reports, filters and labels.
# Export any custom filters and labels created to manage the data, which can be useful for other digital archiving processes. Filters help locate items of interest quickly; and labels allow for grouping files in customised ways (e.g. flagging content that requires archivist attention; or records associated with a specific individual).
# Export any reports generated during processing and analysis, such as file hashes, virus and malware detection reports, search index terms and geolocation data.
# Export the forensically curated contents of processed storage media into a logical disk image.
# Submit the logical disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Purpose, Context and Content==

The workflow is meant to describe the steps and processes involved in an archival forensics examination of digital records submitted in storage media to University Archives at the University of Glasgow. Although the workflow can operate as stand-alone, it has been designed to align with and extend the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

Workflow:Archival Forensics workflow (storage media deposit)

2022-11-07T16:38:14Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=BitCurator, FTK (Forensic Toolkit)
|input=Request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the Digital Archiving workflow (see Further Information).
|output=A verified, authentic copy of storage media content exported as a logical or physical image file, with or without forensic processing.
|organisation=Archives and Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:Archival-forensics-workglow_v0-1_web_sm.png|1000px|Archival forensics workflow produced by Archives and Special Collections at the University of Glasgow]] 



; START
: A request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow.] 

; PREPARATION
: Obtain supporting resources and materials to forensically process digital storage media.
# Consult the physical conservation and preservation report, documenting all actions on the acquired media and produced during Acquisition in the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].
# Retrieve the unique accession number generated for the media to be processed from the Collections Management System. Use the accession number as reference in all forensic processing actions.
# Update the conservation and preservation logs on the Collections Management System relating to the storage media, including:
#* photographic records of the storage media before processing, clearly showing state, serial number(s) and any other relevant information recorded on the media (e.g. labels).
#* Documentation of media characteristics, such as technology, type, brand, model, serial number.
#* Documentation of any hardware setup or configuration necessary to process the storage medium.
# Proceed to Imaging.

; IMAGING
: Create an exact copy of storage media, encapsulating contents and structures in a single file (a disk image).
# Use write-blocking tools (software or hardware) to only permit read-only access to storage media, so as to avoid compromising the integrity of the data; and protect the data chain of custody.
# Use disk imaging software to generate a forensic image file, which can either be:
#* a physical image, which is a bit-by-bit (exact) copy of the storage medium and includes active (used) and free space. Any deleted data or file fragments will be copied into the image file.
#* A logical image, which captures active data on the device but not any deleted space, deleted files or fragments.
#* A selection of specific files and directories, also known as a targeted collection.
# Instruct the disk imaging software to create a complete file and directory listing; and verify the integrity of the generated image file by comparing hashes:
#* If verification fails and attempts at re-imaging are unsuccessful, create a "failed imaging" report in the Collections Management System logs.
#* If verification is successful, store the image in process store.
# Is further forensic processing and analysis required?
#* If no, submit the verified disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow]. OR
#* If yes, proceed to Processing.

; PROCESSING
: Extract and manage information from the data in storage media, and make it available for analysis.
# Collate sources for processing, by selecting specific folders/files to review and - where appropriate - aggregating data from multiple storage media.
# Perform virus and malware detection checks on the collated sources.
# Use forensic software to identify and, if possible, remove irrelevant or redundant files from processing. Examples may include operating systems, system files, or user-defined files that have been deemed as irrelevant.
# Use forensic software to process the data, including hash generation for files; expanding compound files (e.g. zip archives); format identification and validation; creating search text indices; and preparing audiovisual, web and email data for analysis.
# Proceed to Analysis.

; ANALYSIS
: Use digital forensics methods to search, categorise, review, interpret and curate data in storage media, so as to aid selection and appraisal processes.
# Review the agreement(s) under which the records were donated, in order to identify permissible actions (e.g. whether restoring deleted files is allowed).
# Depending on the nature of the data and on archival needs, use forensic software to identify records of interest, and make them available for appraisal. Analysis methods may include:
#* Data carving, for restoring data that was deleted or lost from the file system.
#* Decrypting encrypted files and recovering passwords for password-protected files.
#* Viewing and exporting geolocation data from files that have geolocation information associated with them.
#* Analysing document content to explore terms/words of interest; and automate the identification of personal information, such as names, phone numbers, credit card and social security numbers.
#* Identifying the language in which documents are written.
#* Generating thumbnails from images and videos; and extracting metadata from multimedia files.
#* Flagging duplicate files.
#* Discovering information (including documents and email communications) relating to pre-defined lists of persons of interest.
# Once all analyses have been completed, consolidate the resulting data into an appropriate file/folder structure.
# Proceed to Exporting.

; EXPORTING
: Export the forensically analysed contents of storage media as logical disk images, alongside relevant processing reports, filters and labels.
# Export any custom filters and labels created to manage the data, which can be useful for other digital archiving processes. Filters help locate items of interest quickly; and labels allow for grouping files in customised ways (e.g. flagging content that requires archivist attention; or records associated with a specific individual).
# Export any reports generated during processing and analysis, such as file hashes, virus and malware detection reports, search index terms and geolocation data.
# Export the forensically curated contents of processed storage media into a logical disk image.
# Submit the logical disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Purpose, Context and Content==


==Evaluation/Review==


==Further Information==



[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 16:36, 7 November 2022 (UTC)



==Further Information==

Workflow:Archival Forensics workflow (storage media deposit)

2022-11-07T16:36:27Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=BitCurator, FTK (Forensic Toolkit)
|input=Request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the Digital Archiving workflow (see Further Information).
|output=A verified, authentic copy of storage media content exported as a logical or physical image file, with or without forensic processing.
|organisation=Archives and Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:Archival-forensics-workglow_v0-1_web_sm.png|1000px|Archival forensics workflow produced by Archives and Special Collections at the University of Glasgow]] 



; START
: A request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow.] 

; PREPARATION
: Obtain supporting resources and materials to forensically process digital storage media.
# Consult the physical conservation and preservation report, documenting all actions on the acquired media and produced during Acquisition in the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].
# Retrieve the unique accession number generated for the media to be processed from the Collections Management System. Use the accession number as reference in all forensic processing actions.
# Update the conservation and preservation logs on the Collections Management System relating to the storage media, including:
#* photographic records of the storage media before processing, clearly showing state, serial number(s) and any other relevant information recorded on the media (e.g. labels).
#* Documentation of media characteristics, such as technology, type, brand, model, serial number.
#* Documentation of any hardware setup or configuration necessary to process the storage medium.
# Proceed to Imaging.

; IMAGING
: Create an exact copy of storage media, encapuslating contents and structures in a single file (a disk image).
# Use write-blocking tools (software or hardware) to only permit read-only access to storage media, so as to avoid compromising the integrity of the data; and protect the data chain of custody.
# Use disk imaging software to generate a forensic image file, which can either be:
#* a physical image, which is a bit-by-bit (exact) copy of the storage medium and includes active (used) and free space. Any deleted data or file fragments will be copied into the image file.
#* A logical image, which captures active data on the device but not any deleted space, deleted files or fragments.
#* A selection of specific files and directories, also known as a targeted collection.
# Instruct the disk imaging software to create a complete file and directory listing; and verify the integrity of the generated image file by comparing hashes:
#* If verification fails and attempts at re-imaging are unsuccessful, create a "failed imaging" report in the COllections Management System logs.
#* If verification is successful, store the image in process store.
# Is further forensic processing and analysis required?
#* If no, submit the verified disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow]. OR
#* If yes, proceed to Processing.

; PROCESSING
: Extract and manage information from the data in storage media, and make it available for analysis.
# Collate sources for processing, by selecting specific folders/files to review and - where appropriate - aggregating data from multiple storage media.
# Perform virus and malware detection checks on the collated sources.
# Use forensic software to identify and, if possible, remove irrelevant or redundant files from processing. Examples may include operating systems, system files, or user-defined files that have been deemed as irrelevant.
# Use forensic software to process the data, including hash generation for files; expanding compound files (e.g. zip archives); format identification and validation; creating search text indices; and preparing audiovisual, web amnd email data for analysis.
# Proceed to Analysis.

; ANALYSIS
: Use digital forensics methods to search, categorise, review, interpret and curate data in storage media, so as to aid selection and appraisal processes.
# Review the agreement(s) under which the records were donated, in order to identify permissible actions (e.g. whether restoring deleted files is allowed).
# Depending on the nature of the data and on archival needs, use forensic software to identify records of interest, and make them available for appraisal. Analysis methods may include:
#* Data carving, for restoring data that was deleted or lost from the file system.
#* Decrypting encrypted files and recovering passwords for passwrd-protected files.
#* Viewing and exporting geolocation data from files that have geolocation information associated with them.
#* Analysing document content to explore terms/words of interest; and automate the identification of personal information, such as names, phone numbers, credit card and social security numbers.
#* Identifying the langauge in which documents are written.
#* Generating thumbnails from images and videos; and extracting metadata from multimedia files.
#* Flagging duplicate files.
#* Discovering infomation (incluidng documents and email communications) relating to pre-defined lists of persons of interest.
# Once all analyses have been completed, consolidate the resulting data into an appropriate file/folder structure.
# Proceed to Exporting.

; Exporting
: Export the forensically analysed contents of storage media as logical disk images, alongside relevant processing reports, filters and labels.
# Export any custom filters and labels created to manage the data, which can be useful for other digital archiving processes. Filters help locate items of interest quickly; and labels allow for grouping files in customised ways (e.g. flagging content that requires arhivist attention; or records associated with a specific individual).
# Export any reports generated during processing and analysis, such as file hashes, virus and malware detection reports, search index terms and geolocation data.
# Export the forensically curated contents of processed storage media into a logical disk image.
# Submit the logical disk image to the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow].

==Purpose, Context and Content==


==Evaluation/Review==


==Further Information==



[[User:Lkon115|Lkon115]] ([[User talk:Lkon115|talk]]) 16:36, 7 November 2022 (UTC)



==Further Information==

Workflow:Archival Forensics workflow (storage media deposit)

2022-11-07T12:24:29Z

Lkon115: Created page with "{{Infobox COW |status=Experimental |tools=BitCurator, FTK (Forensic Toolkit) |input=Request to forensically process a digital deposit (storage media) to the University of Glas..."

{{Infobox COW
|status=Experimental
|tools=BitCurator, FTK (Forensic Toolkit)
|input=Request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the Digital Archiving workflow (see Further Information).
|output=A verified, authentic copy of storage media content exported as a logical or physical image file, with or without forensic processing.
|organisation=Archives and Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:Archival-forensics-workglow_v0-1_web_sm.png|1000px|Archival forensics workflow produced by Archives and Special Collections at the University of Glasgow]] 



; START
: A request to forensically process a digital deposit (storage media) to the University of Glasgow Archives & Special Collections, as part of of the [https://coptr.digipres.org/index.php/Workflow:Digital_archiving_workflow_(high-level) Digital Archiving workflow.] 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the Archival Forensics workflow.
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

==Purpose, Context and Content==


==Evaluation/Review==


==Further Information==

File:Archival-forensics-workglow v0-1 web sm.png

2022-11-07T12:06:31Z

Lkon115: Archival forensics workflow, Archives and Special Collections, University of Glasgow

== Summary ==
Archival forensics workflow, Archives and Special Collections, University of Glasgow

Workflow:Digital archiving workflow (high-level)

2022-11-07T11:58:04Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-6a-web.png|1000px|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Accessioning.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Decide whether archival forensic processing is required:
#* If Yes, follow the Archival Forensics workflow.
# Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

File:2022-11 ASC UofGlasgow Digital-archiving-workflow v0-6a-web.png

2022-11-07T11:42:18Z

Lkon115:

Workflow:Digital archiving workflow (high-level)

2022-11-07T11:39:16Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-6a-web.png|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Transfer.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition and Transfer to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-6a-web.png

2022-11-07T11:34:57Z

Lkon115:

File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-5-web.png

2022-11-07T11:32:18Z

Lkon115: Lkon115 uploaded a new version of File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-5-web.png

Workflow:Digital archiving workflow (high-level)

2022-03-01T16:13:53Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2022-02_ASC_UofGlasgow_Digital-archiving-workflow_v0-5-web.png|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Transfer.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition and Transfer to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

Workflow:Digital archiving workflow (high-level)

2022-03-01T16:09:55Z

Lkon115:

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2021-11_ASC_UofGlasgow_Digital-archiving-workflow_v0-3-sm.png|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Transfer.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition and Transfer to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from transferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

Workflow:Digital archiving workflow (high-level)

2022-03-01T16:06:18Z

Lkon115: Information updated to v0.5 of the workflow

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, CSV Validator, DROID (Digital Record Object Identification), JHOVE (Harvard Object Validation Environment), TeraCopy, TreeSize, PAIMAS, Bulk Extractor
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2021-11_ASC_UofGlasgow_Digital-archiving-workflow_v0-3-sm.png|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 

; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Check the deposit request against the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy] - does the request align with the core collecting areas?
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the collections development policy
#* ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policies:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.

; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow the methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# For acquisitions deposited in physical storage media:
#* Place all incoming items in quarantine area on arrival, inspect for pest infestation and mould; and follow handling and moving procedures.
#* Create physical conservation and preservation report, documenting all actions on the acquired media.
#* Proceed to Transfer.
# For acquisitions deposited digitally (e.g. file transfer):
#* Proceed to Transfer.

; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer workflow in the TNA guide] (section 1.3) for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed with transfer.
# Generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).
# Use tools to identify file types and validate file formats (e.g. DROID, JHOVE), then proceed to Accessioning.

; ACCESSIONING
:Process of formally registering deposit into the University Archives, which enables intellectual control over the digital materials.
# Generate a unique accession number, based on the University Archives' archival processing guidelines.
# Compare the file manifests generated during Acquisition and Transfer to make sure that the transfer includes everything that was deposited by the source.
# List the accession number into the University's Collections Management System for cataloguing. Cataloguing processes include decisions over the system of arrangement and level of description that will be used for the deposited materials; definition of access and reproduction conditions; and documentation via descriptive metadata.
# Proceed to Appraisal.

; APPRAISAL
: Processes for selecting digital materials from a transfer, which are deemed as appropriate for long-term preservation and archiving.
# Perform appraisal actions that have been deemed necessary (if any), including at a minimum:
#* Selecting which files from a transfer should be added to a SIP and how these files should be arranged within the SIP.
#* Removing duplicates, e.g. by comparing checksums. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/2-ingest/ Ingest workflow in the TNA guide] (section 2.5) for a reasonable process.
# Complete legal checks, including:
#* Checks against GDPR principles and possible exemptions for archiving in the public interest. The National Archives provide key information in their [https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/gdpr-faqs/ Archives and GDPR: frequently asked questions] page.
#* Checks for Personal Identifiable Information and other restricted/confidential information included in the deposited files that should not be made puclicly accessible.
# Proceed to Ingest.

; INGEST
: Processes for generating SIPs from tranferred digital objects, normalising for preservation and/or access; packaging into AIPs for archival storage; and/or DIPs for access systems.
# Add any descriptive metadata (created in Cataloguing) and rights metadata (created during Appraisal) in the SIP.
# Choose a normalisation strategy for file formats (based on preservation planning).
# Archival storage solutions should follow the [https://www.dpconline.org/handbook/organisational-activities/storage Principles for using IT storage systems for digital preservation] defined in the DPC Handbook.
# Periodic monitoring should include:
#* File integrity checks by monitoring checksum changes.
#* Format obsolescence checks, by monitoring changes to preservation planning and normalisation strategies.

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.5, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

Workflow:Digital archiving workflow (high-level)

2022-03-01T15:28:34Z

Lkon115:

Workflow:Digital archiving workflow (high-level)

2022-03-01T15:16:47Z

Lkon115:

File:2022-02 ASC UofGlasgow Digital-archiving-workflow v0-5-web.png

2022-02-18T15:23:35Z

Lkon115:

Workflow:Digital archiving workflow (high-level)

2021-11-22T16:11:08Z

Lkon115: Created page with "{{Infobox COW |status=Experimental |tools=Archivematica, Bagger, BitCurator, DROID (Digital Record Object Identification), TeraCopy, PAIMAS |input=Request for deposit of digit..."

{{Infobox COW
|status=Experimental
|tools=Archivematica, Bagger, BitCurator, DROID (Digital Record Object Identification), TeraCopy, PAIMAS
|input=Request for deposit of digital materials by transfer, donation, or purchase to the University Archives.
|output=AIPs stored in Archival storage and/or DIPs uploaded to an Access system; or a Re-evaluation process in cases where digital materials are not deemed appropriate for acquisition.
|organisation=Archives & Special Collections (ASC), University of Glasgow
|organisationurl=https://www.gla.ac.uk/myglasgow/archivespecialcollections/
}}
==Workflow Description==



[[File:2021-11_ASC_UofGlasgow_Digital-archiving-workflow_v0-3-sm.png|Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.]] 


; START
: A request for deposit of digital materials (by transfer, donation, or purchase) is submitted to the University Archives. 
; PRE-ACQUISITION APPRAISAL
: Processes for evaluating whether a deposit request will be accepted by the University Archives.
# Prepare a records survey and/or pre-accession assessment of the proposed deposit.
# Evaluate the results of the records survey against the Appraisal & Retention policy, which:
#* addresses issues pertaining to selection and long-term retention of digital objects
#* extends the [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Archives & Special Collections collection development policy]
#* Ensures that retention decisions are balanced between value and capacity to preserve for the long-term; and
#* provides clarity to avoid assumptions over digital storage costs and availability.
# Decide whether the requested deposit aligns with policy:
#* If not, re-evaluate acquisition and/or reject deposit.
#* If yes, proceed to Acquisition.
; ACQUISITION
: Processes for acquiring digital materials by transfer, donation, or purchase.
# Follow methodology in the Space data and information transfer systems — Producer-archive interface — Methodology abstract standard (PAIMAS) ISO 20652:2006 standard. The standard "identifies, defines and provides structure to the relationships and interactions between an information producer and an archive. It defines the methodology for the structure of actions that are required from the initial time of contact between the producer and the archive until the objects of information are received and validated by the archive." ([https://www.iso.org/standard/39577.html ISO]). For more information, see [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Check digital materials for viruses. See [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/1-select-and-transfer/ Select and transfer] section 1.3 for a reasonable process. Depending on the results of virus checks:
#* if virus is found, quarantine and attempt removal; and/or request clean versions from source. If all these fail, prepare a report documenting actions and re-evaluate acquisition.
#* if virus-free, proceed to Accessioning.
; ACCESSIONING
:Process of formally accepting material into the University Archives, which enables intellectual control over the digital materials.
# Follow standard accessioning practices as per non-digital acquisitions.
# Follow the Accepted file formats/media procedure, which:
#* Specifies decisions on file formats and/or storage media that the University Archives will accept.
#* Aligns with preservation planning decisions for format normalisation; and capability to access storage media (esp. legacy media, e.g. floppy or zip disks).
#* For a summary table of options, see the Acquisition workflow section in [https://www.dpconline.org/handbook/organisational-activities/acquisition-and-appraisal Acquisition and appraisal, Digital Preservation Handbook (DPC)].
# Proceed to Transfer.
; TRANSFER
: Processes for transferring digital materials to the University Archives.
# Choose a method for transferring files:
#* Copy files from source media. OR
#* Create a disk image from source storage media. OR
#* Request that digital materials are submitted as a BagIt container.
# In all cases, generate checksums to verify data integrity during transmission and/or storage:
#* For digital acquisitions in situ, it might be appropriate to first store files in a temporary location for virus and/or integrity checks, before transferring to process store. Not applicable to all scenarios.
#* Transfer digital materials to Process store (e.g. network drive).

==Purpose, Context and Content==
The workflow aims to formalise digital archiving activities, and incorporate digital preservation processing requirements. It has been designed as an experimental tool for testing production-level digital preservation processing at the University of Glasgow Archives. Production-level here describes in vivo test conditions in terms of:
* data volume per transfer and ingest
* file format types and variability
* acquisition and accessioning procedures
* currently available technical infrastructure, including computing, local/shared storage and network speed/capacity on campus.

==Evaluation/Review==
The workflow has been successful in guiding tests of the University Archives' current digital preservation capability; and evaluating the suitability of our current setup for production-level digital preservation. Currently in version 0.3, it is continuously amended until reaching version 1.0 after which it will be reviewed on an annual basis.

==Further Information==

* [https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/ Digital Preservation policy, University of Glasgow]
* [https://www.gla.ac.uk/myglasgow/archivespecialcollections/collectionsdevelopmentpolicy/ Collections development policy, Archives & Special Collections, University of Glasgow]
* [https://www.dpconline.org/handbook Digital Preservation Handbook, DPC]
* [https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/digital-preservation-workflows/ Digital preservation workflows, The National Archives]

File:2021-11 ASC UofGlasgow Digital-archiving-workflow v0-3-sm.png

2021-11-22T13:47:02Z

Lkon115: Lkon115 uploaded a new version of File:2021-11 ASC UofGlasgow Digital-archiving-workflow v0-3-sm.png

== Summary ==
Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.

File:2021-11 ASC UofGlasgow Digital-archiving-workflow v0-3-sm.png

2021-11-22T13:43:51Z

Lkon115: Lkon115 uploaded a new version of File:2021-11 ASC UofGlasgow Digital-archiving-workflow v0-3-sm.png

== Summary ==
Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.

File:2021-11 ASC UofGlasgow Digital-archiving-workflow v0-3-sm.png

2021-11-22T13:22:40Z

Lkon115: Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.

== Summary ==
Digital archiving workflow (high level, overview) produced by Archives and Special Collections at the University of Glasgow.