https://coptr.digipres.org/api.php?action=feedcontributions&feedformat=atom&user=Helen+DafterCOPTR - User contributions [en-gb]2026-04-26T16:07:52ZUser contributionsMediaWiki 1.35.14https://coptr.digipres.org/index.php?title=Workflow:Responding_to_integrity_errors&diff=4717Workflow:Responding to integrity errors2021-04-28T13:51:28Z<p>Helen Dafter: </p>
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<div>{{Infobox COW<br />
|status=Draft<br />
|tools=Fixity<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
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<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:Integrity workflow.png|Response to failed integrity checks]]<br><br />
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<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
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==Purpose, Context and Content==<br />
<!-- Describe what your workflow is for - i.e. what it is designed to achieve, what the organisational context of the workflow is, and what content it is designed to work with --><br />
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==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
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==Further Information==<br />
Digital content on the secure server is integrity checked on a regular basis. This check is automated using the Fixity AVP tool. Reports are emailed to the Archivist, Digital Preservation who logs the reports and outcomes.<br />
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Monitoring the integrity of files is one element of ensuring their authenticity. Alongside this a process is required to respond to any error reports which occur during the integrity checking process. <br />
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These notes are intended to assist in the interpretation of the various steps within the workflow. <br />
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Is the cause obvious? <br />
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In some cases it will quickly become apparent that the error is the result of intentional actions by the Archivist, for example appraisal. This can be determined if it is known that a number of files have been deleted during the appraisal process and the number of missing files matches this. A new integrity report should be produced after appraisal has been carried out but it is possible to overlook this. <br />
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In these cases the cause of the error should be documented in CALM and no further action is required. <br />
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Verify against last ‘clean report’ <br />
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This refers to the last report which didn’t produce any errors. <br />
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Is the content available elsewhere? <br />
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In some cases the content has been downloaded from publicly available websites. If a backup is not available downloading the content again may be another option. <br />
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Alternatively the records may still be available within the business or other donor. <br />
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Can it be collected easily? <br />
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This refers to both technical ease, and the impact on relationships. For example the records may still be available in the business but there is a reputational risk in requesting replacement copies. This needs to be assessed against the risks of gaps in the collection. <br />
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Delete failed content. <br />
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This should only be done once the restored content has been successfully verified. Deleting the failed content removes unnecessary duplication and avoids further error reports relating to this content. <br />
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<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --><br />
[[User:Helen Dafter|Helen Dafter]] ([[User talk:Helen Dafter|talk]]) 13:51, 28 April 2021 (UTC)<br />
<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Responding_to_integrity_errors&diff=4709Workflow:Responding to integrity errors2021-04-28T13:48:04Z<p>Helen Dafter: </p>
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<div>{{Infobox COW<br />
|status=Draft<br />
|tools=Fixity<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
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<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:Integrity workflow.png|Response to failed integrity checks]]<br><br />
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<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
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==Purpose, Context and Content==<br />
<!-- Describe what your workflow is for - i.e. what it is designed to achieve, what the organisational context of the workflow is, and what content it is designed to work with --><br />
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==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
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==Further Information==<br />
<!-- Provide any further information or links to additional documentation here --><br />
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<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=File:Integrity_workflow.png&diff=4708File:Integrity workflow.png2021-04-28T13:46:37Z<p>Helen Dafter: </p>
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<div></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Responding_to_integrity_errors&diff=4704Workflow:Responding to integrity errors2021-04-28T13:42:53Z<p>Helen Dafter: Created page with "{{Infobox COW |status=Draft |tools=Fixity |organisation=The Postal Museum |organisationurl=https://www.postalmuseum.org/ }} ==Workflow Description== <!-- To add an image of..."</p>
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<div>{{Infobox COW<br />
|status=Draft<br />
|tools=Fixity<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
<br />
<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:workflow.png|Textual description]]<br><br />
<br />
<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
<br />
==Purpose, Context and Content==<br />
<!-- Describe what your workflow is for - i.e. what it is designed to achieve, what the organisational context of the workflow is, and what content it is designed to work with --><br />
<br />
==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
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==Further Information==<br />
<!-- Provide any further information or links to additional documentation here --><br />
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<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --><br />
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<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=User:Helen_Dafter&diff=4687User:Helen Dafter2021-04-28T13:29:16Z<p>Helen Dafter: Created page with "Archivist (Digital Preservation) The Postal Museum helen.dafter [at] postalmuseum.org"</p>
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<div>Archivist (Digital Preservation)<br />
The Postal Museum<br />
helen.dafter [at] postalmuseum.org</div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Providing_access_to_born_digital_material&diff=4684Workflow:Providing access to born digital material2021-04-28T13:28:14Z<p>Helen Dafter: </p>
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<div>{{Infobox COW<br />
|status=Draft<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
<br />
<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:Access_workflow.png|Decision tree for access]]<br><br />
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<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
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==Purpose, Context and Content==<br />
Decision tree to inform the provision of access to born digital content. The process includes how we will respond to requests from the creating bodies for the archive, and requests from members of the public. This workflow has not been tested or implemented yet.<br />
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==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
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==Further Information==<br />
Internal or external <br />
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Internal refers to members of Royal Mail, Post Office Limited, or The Postal Museum staff making the enquiry in conjunction with their employment. It may also refer to third parties (for example PR agencies or legal representatives) carrying out work on behalf of one of the above organisations. <br />
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Sensitivity of the material-if the material is confidential or strictly confidential permission should be sought from the relevant businesses Departmental Record Officer to make it available. Please use some discretion and consult the Senior Archivist if in doubt. <br />
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Please bear in mind these checks are only required if the material requested is not yet open. If the material would be open to the public there is no need to verify the status of the enquirer. <br />
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Retention of access copies <br />
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Access copies will be retained for 6 months from the date of the enquiry and then deleted, including from the recycle bin. This allows time for follow up requests, but ensures careful management of space of the server. Additionally access copies for records which are not yet open will need careful access permissions (in line with those for the preservation copies plus the enquirer) until deletion. <br />
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<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --><br />
[[User:Helen Dafter|Helen Dafter]] ([[User talk:Helen Dafter|talk]]) 13:28, 28 April 2021 (UTC)<br />
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<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Providing_access_to_born_digital_material&diff=4682Workflow:Providing access to born digital material2021-04-28T13:25:55Z<p>Helen Dafter: </p>
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<div>{{Infobox COW<br />
|status=Draft<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
<br />
<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:Access_workflow.png|Decision tree for access]]<br><br />
<br />
<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
<br />
==Purpose, Context and Content==<br />
Decision tree to inform the provision of access to born digital content. The process includes how we will respond to requests from the creating bodies for the archive, and requests from members of the public. This workflow has not been tested or implemented yet.<br />
<br />
==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
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==Further Information==<br />
<!-- Provide any further information or links to additional documentation here --><br />
<br />
<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --><br />
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<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Providing_access_to_born_digital_material&diff=4680Workflow:Providing access to born digital material2021-04-28T13:22:38Z<p>Helen Dafter: </p>
<hr />
<div>{{Infobox COW<br />
|status=Draft<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
<br />
<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
<br />
[[Access_workflow.png|Decision tree for access]]<br><br />
<br />
<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
<br />
==Purpose, Context and Content==<br />
Decision tree to inform the provision of access to born digital content. The process includes how we will respond to requests from the creating bodies for the archive, and requests from members of the public. This workflow has not been tested or implemented yet.<br />
<br />
==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
<br />
==Further Information==<br />
<!-- Provide any further information or links to additional documentation here --><br />
<br />
<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --><br />
<br />
<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=File:Access_workflow.png&diff=4678File:Access workflow.png2021-04-28T13:21:45Z<p>Helen Dafter: </p>
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<div></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Providing_access_to_born_digital_material&diff=4675Workflow:Providing access to born digital material2021-04-28T13:18:20Z<p>Helen Dafter: </p>
<hr />
<div>{{Infobox COW<br />
|status=Draft<br />
|organisation=The Postal Museum<br />
|organisationurl=https://www.postalmuseum.org/<br />
}}<br />
==Workflow Description==<br />
<br />
<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:workflow.png|Textual description]]<br><br />
<br />
<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
<br />
==Purpose, Context and Content==<br />
Decision tree to inform the provision of access to born digital content. The process includes how we will respond to requests from the creating bodies for the archive, and requests from members of the public. This workflow has not been tested or implemented yet.<br />
<br />
==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
<br />
==Further Information==<br />
<!-- Provide any further information or links to additional documentation here --><br />
<br />
<!-- Add four tildes below ("~~~~") to create an automatic signature, including your wiki username. Ensure your user page (click on your username to create it) includes an up to date contact email address so that people can contact you if they want to discuss your workflow --><br />
<br />
<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafterhttps://coptr.digipres.org/index.php?title=Workflow:Providing_access_to_born_digital_material&diff=4672Workflow:Providing access to born digital material2021-04-28T13:15:31Z<p>Helen Dafter: Created page with "{{Infobox COW |status=Draft |organisation=The Postal Museum }} ==Workflow Description== <!-- To add an image of your workflow, open the "Upload File" link on the left in a..."</p>
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<div>{{Infobox COW<br />
|status=Draft<br />
|organisation=The Postal Museum<br />
}}<br />
==Workflow Description==<br />
<br />
<!-- To add an image of your workflow, open the "Upload File" link on the left in a new browser tab and follow on screen instructions, then return to this page and add the name of your uploaded image to the line below - replacing "workflow.png" with the name of your file. Replace the text "Textual description" with a short description of your image. Filenames are case sensitive! If you don't want to add a workflow diagram or other image, delete the line below --><br />
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[[File:workflow.png|Textual description]]<br><br />
<br />
<!-- Describe your workflow here with an overview of the different steps or processes involved--><br />
<br />
==Purpose, Context and Content==<br />
<!-- Describe what your workflow is for - i.e. what it is designed to achieve, what the organisational context of the workflow is, and what content it is designed to work with --><br />
<br />
==Evaluation/Review==<br />
<!-- How effective was the workflow? Was it replaced with a better workflow? Did it work well with some content but not others? What is the current status of the workflow? Does it relate to another workflow already described on the wiki? Link, explain and elaborate --><br />
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==Further Information==<br />
<!-- Provide any further information or links to additional documentation here --><br />
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<!-- Note that your workflow will be marked with a CC3.0 licence --></div>Helen Dafter